Calculator
Crew & Subcontractor Cost Split Calculator
See exactly where a job’s money goes — enter the contract price, your crew’s hours and loaded rates, each subcontractor’s cost and markup, and materials to split revenue and cost across every party and see the margin you keep on each. Free, no signup.
Free
Your crew (in-house)
Crew member 1
Labor cost: $720Crew member 2
Labor cost: $448Subcontractors
Subcontractor 1
Bill: $2,400 · margin 16.7%Materials & overhead
$12,000 contract32 crew-hrs
Gross profit on this job
$5,832
48.6% gross · 41.1% net · Contractor job gross margin typically 30–50%
Job margin is in a healthy range
Net profit after overhead$4,932
Margin on each party
Your crew (in-house)$1,168 cost → $5,700 billed
79.5%$4,532 margin
Subcontractor 1$2,000 cost → $2,400 billed
16.7%$400 margin
Materials$3,000 cost → $3,900 billed
23.1%$900 margin
Sub and material margins come from your markup on their cost; your crew’s margin is the contract price left after the subbed and material scopes are billed.
Job cost summary
Contract revenue
$12,000Total price to the customer
Total direct cost
$6,168Crew labor + subs + materials
Gross profit
$5,832Contractor job gross margin typically 30–50%
Overhead
$900Fixed costs allocated to this job
Net profit
$4,93241.1% net margin
Blended markup on cost
94.6%Gross profit ÷ total direct cost
Where the revenue goes
- Crew labor: $1,168
- Subcontractors: $2,000
- Materials: $3,000
- Overhead: $900
- Net profit: $4,932
Sub markup usually 15–25% (20% ≈ 16.7% margin)
Industry benchmarks
- Job gross margin
- 30–50%
- Net margin
- 8–20%
- Sub markup
- 15–25%
- Materials markup
- 20–50%
What you'll get
Enter the contract price
Start with the total price you’re charging the customer for the whole job — the tool splits it across crew, subs, and materials.
Add crew, subs, and materials
List each crew member’s hours and loaded rate (your cost), each subcontractor’s quote and the markup you add, and your materials cost and markup.
See the margin on each party
Get the margin you keep on every sub and on your in-house crew, plus the job’s gross and net margin and a breakdown of where the revenue goes.
How it works
- 1
Enter the contract price
Start with the total price you’re charging the customer for the whole job — the tool splits it across crew, subs, and materials.
- 2
Add crew, subs, and materials
List each crew member’s hours and loaded rate (your cost), each subcontractor’s quote and the markup you add, and your materials cost and markup.
- 3
See the margin on each party
Get the margin you keep on every sub and on your in-house crew, plus the job’s gross and net margin and a breakdown of where the revenue goes.
How contractor contractors split crew and subcontractor costs on a job
When a job runs on a mix of your own crew and subcontractors, one blended number hides where you actually make money. Subs are a cost you mark up and pass through; your crew is a cost you carry against the contract price. Splitting the job by party shows which subbed scopes are padding your margin and whether your in-house labor is actually paying off.
This calculator uses the standard job-costing method: each subcontractor is billed at cost × (1 + markup), materials the same, and the revenue left after those scopes is what covers your crew’s labor and margin. It keeps markup and margin straight — markup is measured on cost, margin on the bill, converted only with the divisor method (a 20% markup is a 16.7% margin) — so the per-party numbers are honest. Use it with the Job Pricing and Bid calculators to price the whole job, then this tool to see how the profit splits.
Related tools
More free resources to help you price jobs, stay organized, and capture leads.
Business Templates
Free invoices, estimates, and work orders for your trade.
Browse templatesAI Receptionist
Let Larry answer every call while you focus on the job.
Learn moreContractor Blog
Guides on pricing, hiring, marketing, and operations.
Read guidesContractor Licensing
State-by-state license requirements for HVAC, plumbing, and electrical contractors.
View licensing guidesCrew & Subcontractor Cost Split Calculator FAQs
How do I split job costs between my crew and a subcontractor?
Treat the sub as a marked-up pass-through: bill = sub cost × (1 + your markup). Your crew is your own cost — hours × loaded rate. The revenue left after the subbed and material scopes are billed is what covers your crew’s labor and your margin on the in-house work. The tool does this automatically and shows the margin on each.
What is the difference between markup and margin on a sub?
Markup is measured on the sub’s cost; margin on what you bill. A 20% markup on a $5,000 sub bills $6,000 and keeps $1,000 — which is a 16.7% margin, not 20%. This calculator reports markup on cost and margin on the bill so you don’t confuse the two and underprice subbed work.
What markup should I add to subcontractor work?
Most contractors add 15–25% to subbed scopes (20% is the common default), covering the risk, coordination, and warranty you take on by putting the sub under your contract. Specialized or higher-risk scopes run higher; simple pass-throughs sometimes lower.
Is this crew cost split calculator free?
Yes. Every tool on CloseCrew is free for contractors — no account required. Use it with the Bid, Job Pricing, and Markup & Margin calculators to price the job and then see how the profit splits across your crew and subs.
