Calculator
HVAC Service Price Calculator
Price a service call the right way — enter loaded labor, materials, overhead recovery, and your target margin to get a flat-rate service price that covers your true cost and profit. Includes a breakdown and a price checker. Free, no signup.
Free
Additional job costs
Service / repair2 hrs labor18.0% net target
Flat-rate service price
$600
43.5% gross · 18.5% net · 55–65% gross on service/repair
Exact $595.83 · rounded to nearest $5
Meets industry margin target
Net profit at this price$111
Cost summary
Direct cost
$279Labor + materials + fees
Overhead recovery
$150$30,000 ÷ 200 jobs
Total job cost
$429Direct + overhead — your break-even floor
Gross margin
43.5%HVAC service: 55–65% gross · Install: 40–48%
Net margin
18.5%Target net margin: 12–20% depending on job type
Markup on cost
39.9%18.0% net needs 22.0% markup
Where the money goes
- Labor (loaded): $84
- Materials: $150
- Travel / dispatch: $45
- Overhead recovery: $150
- Net profit: $111
Loaded labor: $42.00/hr · Commission: 10.0% of price
Check a service price
Enter a quote to check
Industry benchmarks
- Service/repair gross
- 55–65%
- Install gross
- 40–48%
- Material markup
- 25–50% equipment
- Overhead recovery
- 25–35% of direct
Typical overhead recovery: 25–35% of direct costs
What you'll get
Start from the service visit
The calculator opens on a standard service call — adjust labor hours, loaded rate, and materials to match the task you are pricing.
Add overhead and your margin
Recover fixed business costs per job, per hour, or as a percent of direct cost, then set the net margin you need to keep on service work.
Get your flat-rate price
See the recommended flat-rate service price using the divisor method, a cost breakdown, gross and net margin, and a checker to test a price you already charge.
How it works
- 1
Start from the service visit
The calculator opens on a standard service call — adjust labor hours, loaded rate, and materials to match the task you are pricing.
- 2
Add overhead and your margin
Recover fixed business costs per job, per hour, or as a percent of direct cost, then set the net margin you need to keep on service work.
- 3
Get your flat-rate price
See the recommended flat-rate service price using the divisor method, a cost breakdown, gross and net margin, and a checker to test a price you already charge.
Why hvac contractors price service flat-rate instead of by the hour
Hourly billing punishes your best techs and scares customers who don't know what the final number will be. Flat-rate service pricing fixes both: you price the task, not the clock, so a fast tech earns more and the customer approves a known price up front. But a flat rate only works if it is built from your real cost — loaded labor, materials, and a fair share of overhead — plus the margin you need to stay in business.
This calculator builds that price the industry-standard way. It totals your direct cost, adds overhead recovery, and applies your target margin with the divisor method — price = (cost + overhead) ÷ (1 − margin) — so the number you put in the price book actually clears. It overlaps the Markup & Margin calculator (which prices a single part) and the Job Pricing calculator (which prices a whole job); this one is tuned for the flat-rate service call. Use them together to build a price book your whole team can quote from.
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View statesService Price Calculator FAQs
How do I set a flat-rate hvac service price?
Add the loaded labor cost for the task (hours × burdened rate) and the materials, add a share of overhead, then divide by (1 − your target net margin) to get the price. Example: $120 cost + $40 overhead = $160; at a 20% margin, $160 ÷ 0.80 = $200 flat rate. Build one for each common task to create a price book.
What is the difference between this and the Markup & Margin Calculator?
The Markup & Margin Calculator prices a single part or material from its cost. The Service Price Calculator prices a whole service visit — labor, materials, and overhead together — into one flat rate. Use markup/margin for parts, and this tool for the service call price your customer sees.
Should flat-rate pricing use markup or margin?
Margin, with the divisor method. Dividing cost by (1 − margin) gives a true margin on the price; multiplying by (1 + markup) does not. A 50% markup is only a 33% margin — pricing to markup is why many shops under-earn on service.
Is this service price calculator free?
Yes. Every tool on CloseCrew is free for contractors — no account required. Pair it with the Labor Rate and Markup & Margin calculators to build a complete flat-rate price book.
