HVAC Crew & Subcontractor Cost Split Calculator

See exactly where a job’s money goes, enter the contract price, your crew’s hours and loaded rates, each subcontractor’s cost and markup, and materials to split revenue and cost across every party and see the margin you keep on each. Free, no signup.

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Calculator

Crew & Subcontractor Cost Split Calculator

Free
Your crew (in-house)
Crew member 1
Labor cost: $672
Crew member 2
Labor cost: $448
Subcontractors
Subcontractor 1
Bill: $3,000 · margin 16.7%
Materials & overhead
$12,000 contract32 crew-hrs

Gross profit on this job

$5,180

43.2% gross · 35.7% net · HVAC job gross margin typically 35-50%

Job margin is in a healthy range
Net profit after overhead$4,280
Margin on each party
Your crew (in-house)$1,120 cost → $4,840 billed
76.9%$3,720 margin
Subcontractor 1$2,500 cost → $3,000 billed
16.7%$500 margin
Materials$3,200 cost → $4,160 billed
23.1%$960 margin

Sub and material margins come from your markup on their cost; your crew’s margin is the contract price left after the subbed and material scopes are billed.

Contract revenue
$12,000Total price to the customer
Total direct cost
$6,820Crew labor + subs + materials
Gross profit
$5,180HVAC job gross margin typically 35-50%
Overhead
$900Fixed costs allocated to this job
Net profit
$4,28035.7% net margin
Blended markup on cost
76.0%Gross profit ÷ total direct cost
  • Crew labor: $1,120
  • Subcontractors: $2,500
  • Materials: $3,200
  • Overhead: $900
  • Net profit: $4,280

Sub markup usually 15-25% (20% ≈ 16.7% margin)

HVAC gross margin
35-50%
Net margin
12-20%
Sub markup
15-25%
Materials markup
30-50%

  • Enter the contract price

    Start with the total price you’re charging the customer for the whole job, the tool splits it across crew, subs, and materials.

  • Add crew, subs, and materials

    List each crew member’s hours and loaded rate (your cost), each subcontractor’s quote and the markup you add, and your materials cost and markup.

  • See the margin on each party

    Get the margin you keep on every sub and on your in-house crew, plus the job’s gross and net margin and a breakdown of where the revenue goes.

How it works

  1. 1

    Enter the contract price

    Start with the total price you’re charging the customer for the whole job, the tool splits it across crew, subs, and materials.

  2. 2

    Add crew, subs, and materials

    List each crew member’s hours and loaded rate (your cost), each subcontractor’s quote and the markup you add, and your materials cost and markup.

  3. 3

    See the margin on each party

    Get the margin you keep on every sub and on your in-house crew, plus the job’s gross and net margin and a breakdown of where the revenue goes.

How hvac contractors split crew and subcontractor costs on a job

When a job runs on a mix of your own crew and subcontractors, one blended number hides where you actually make money. Subs are a cost you mark up and pass through; your crew is a cost you carry against the contract price. Splitting the job by party shows which subbed scopes are padding your margin and whether your in-house labor is actually paying off.

This calculator uses the standard job-costing method: each subcontractor is billed at cost × (1 + markup), materials the same, and the revenue left after those scopes is what covers your crew’s labor and margin. It keeps markup and margin straight, markup is measured on cost, margin on the bill, converted only with the divisor method (a 20% markup is a 16.7% margin), so the per-party numbers are honest. Use it with the Job Pricing and Bid calculators to price the whole job, then this tool to see how the profit splits.

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Worth asking before you book

Crew & Subcontractor Cost Split Calculator FAQs

Treat the sub as a marked-up pass-through: bill = sub cost × (1 + your markup). Your crew is your own cost, hours × loaded rate. The revenue left after the subbed and material scopes are billed is what covers your crew’s labor and your margin on the in-house work. The tool does this automatically and shows the margin on each.
Markup is measured on the sub’s cost; margin on what you bill. A 20% markup on a $5,000 sub bills $6,000 and keeps $1,000, which is a 16.7% margin, not 20%. This calculator reports markup on cost and margin on the bill so you don’t confuse the two and underprice subbed work.
Most contractors add 15-25% to subbed scopes (20% is the common default), covering the risk, coordination, and warranty you take on by putting the sub under your contract. Specialized or higher-risk scopes run higher; simple pass-throughs sometimes lower.
Yes. Every tool on CloseCrew is free for contractors, no account required. Use it with the Bid, Job Pricing, and Markup & Margin calculators to price the job and then see how the profit splits across your crew and subs.
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