Free Plumbing Job Description Template

Build and download a free plumbing job description, pick the role and the summary, essential functions, qualifications, state licensing requirements, physical demands and working conditions fill in, then edit every line. Covers service technician, journeyman, apprentice, helper, installer, dispatcher, CSR, estimator and more. PDF, Word, or Excel export.

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Build your plumbing job description

Pick the role and everything fills in, then edit it until it describes your job. Essential and marginal duties stay in two separate lists, because that separation is what gives the finished document its legal weight.

Plumbing Service Technician

Plumbing · Job description

1RoleEverything below fills in from this. Changing it re-fills the whole document.
Role
Job title (as posted)
Departmentoptional
Reports tooptional
Locationoptional
Employment type
Date prepared
Prepared byoptional
2EmployerWho is hiring, printed at the top of the document.
Company name
Phoneoptional
Emailoptional
License #optional
3Classification & payCheckedThe one field on this page that can cost you money if it's wrong.
FLSA classification
Pay basisoptional
Pay range (per year)optional
to
Posting state / cityoptional
4Position summaryTwo or three sentences on what this job is for.
5Duties, essential and marginalKeep these apart. It is the whole legal point of the document.
Essential functions8 functions
Marginal (non-essential) functions3 functions
6Qualifications & licensingExperience, and the licenses and certifications this job actually needs.
Qualifications & experience6 qualifications
Licensing & certifications6 credentials
7Physical demands & working conditionsState these as facts about your work, one per line.
Physical demands
Working conditions
8EEO, accommodation & disclaimerPrinted at the foot of every export. Edit them to match your policy.
Equal employment opportunity statement
Reasonable accommodation statement
Disclaimer
Add

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What's included

  • A role selector covering plumbing service technician, lead technician, installer, maintenance technician, apprentice, journeyman plumber, helper, field supervisor, dispatcher, customer service representative, office manager, estimator, project manager and service manager, pick one and the whole document fills in
  • Essential functions and marginal functions kept as two separate lists, because that separation is what gives the document evidentiary value under 29 CFR 1630.2(n)
  • An FLSA exempt / non-exempt field that checks itself, field roles default to non-exempt, and marking one exempt raises a warning citing 29 CFR 541.3(a)
  • The current standard salary level ($684/week, $35,568/year) and highly compensated threshold ($107,432) used in the check, with the source and verification date stated
  • Plumbing licensing is state law, usually tiered apprentice / journeyman / master, and frequently layered with a separate city license. The jurisdiction is a field you fill in, never a hard-coded national claim.
  • Physical demands and working conditions written per role, a duct cleaner’s are not a dispatcher’s
  • A pay range field with a prompt for the posting state, because pay transparency is state law and not federal
  • Editable EEO and reasonable-accommodation statements, plus an employee acknowledgement block
  • A disclaimer on every export stating this is a template the employer must adapt, and that it is not legal advice
  • Export to PDF, Word (.docx with real headings and real lists) or Excel (.xlsx)

How to use this template

  1. 1

    Pick the role

    Choose from the plumbing roles in the selector. The summary, essential functions, marginal functions, qualifications, licensing, physical demands and working conditions all fill in for that role, along with a suggested FLSA classification.

  2. 2

    Edit until it describes your job

    This is the step that matters. The pre-fill is a starting point drawn from how these roles are usually run, remove what you do not do, add what you do, and change the bracketed figures to your own numbers.

  3. 3

    Move duties between essential and marginal

    Ask of each one: does the position exist to perform it, could few other people absorb it, or is the person hired specifically for that ability? If none of those, it is marginal. Getting this line right is the whole legal point of the document.

  4. 4

    Set the classification and pay

    Confirm exempt or non-exempt and enter the pay range and posting state. If the role and the pay disagree with the classification, the builder tells you before it prints.

  5. 5

    Download and file it before you post

    Export to Word to edit and repost, PDF to file and sign, or Excel to work in. Do it before advertising the job, that timing is what gives the description its weight.

Why a plumbing job description is a legal document, not a recruiting ad

A plumbing job description gets pulled out of the drawer at bad moments: an ADA accommodation request from a technician whose knees have gone after fifteen years in crawlspaces, a Department of Labor overtime audit, a workers’ compensation return-to-work assessment. Each of those asks the same question, what did this job actually require, and did anyone write it down before the hire?

The ADA answer depends on a distinction most templates ignore. Essential functions are the fundamental duties of the position (29 CFR 1630.2(n)), and the regulation lists as evidence "written job descriptions prepared before advertising or interviewing applicants for the job". The timing is doing work in that sentence. A description written after the dispute begins carries almost no weight, and a description that runs essential duties and marginal ones together in one bullet list is actively unhelpful, it invites the argument that the duty you now call essential was never treated as one. Cutting, threading and soldering pipe in a crawlspace is essential to a service plumber. Picking up material from the supply house is not, and a description that presents both as the same kind of requirement is one an accommodation claim will pick apart. This builder keeps the two lists separate and prints them under separate headings in the PDF, Word and Excel exports.

The FLSA side is more predictable and more expensive. The standard salary level for the executive, administrative and professional exemptions is $684 a week, $35,568 a year, with the highly compensated employee test at $107,432. Those are the 2019 figures and they remain operative: the 2024 rule that would have pushed the level to $1,128 a week was vacated nationwide in November 2024, and the Department republished the 2019 regulations by technical amendment announced in May 2026. But the salary figure is not where plumbing companies get caught. 29 CFR 541.3(a) excludes manual laborers and other blue-collar workers from those exemptions regardless of pay, so a journeyman on salary is still non-exempt and still owed overtime. The builder defaults every field role to non-exempt and raises a warning on the document itself if you mark a technician, installer, apprentice, journeyman or helper exempt.

Two smaller things earn their place. State the physical demands as facts from your own work, lifting figures, crawlspace and trench work, the height and confined-space exposure, rather than as boilerplate, because OSHA publishes no general lifting limit to fall back on and the number has to be yours. And ask where the role is being posted: a growing list of states require a good-faith pay range in the posting, and a job description usually becomes the posting.

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Worth asking before you book

Job Description Template FAQs

Essential functions are the fundamental duties of the position, the reason the job exists. Marginal functions are real parts of the job that could be reassigned without changing what the job is. The ADA hangs on this distinction: an employer only has to show that a person can perform the essential functions, with or without reasonable accommodation, and 29 CFR 1630.2(n)(2) gives the test, a function is essential where the position exists to perform it, where a limited number of employees are available to absorb it, or where it is so specialised that the incumbent is hired for that expertise. 1630.2(n)(3) then lists the evidence, and one item on that list is a "written job description prepared before advertising or interviewing applicants for the job". That is why the timing matters and why a single undifferentiated duty list is a liability: if the description treats "attend the annual training day" and "diagnose and repair live systems" as the same kind of requirement, a claimant can argue the employer never really regarded the second one as essential either. This builder keeps them as two separate lists so the distinction survives into the printed document.
It is evidence, not a verdict. 29 CFR 1630.2(n)(3) lists the employer’s judgment and a pre-advertising written description among the evidence of what is essential, alongside the time spent on the function, the consequences of not requiring it, collective bargaining terms, and the actual experience of past and current incumbents. So a description helps, but a court or an investigator will compare it to what the job really looks like. A description that says a technician must lift 75 lb when nothing on the truck weighs more than 40 is not protective; it is a document that undermines your credibility on everything else in the file. Write it accurately, write it before you advertise, and review it when the job changes.
Almost always non-exempt. Two things have to be true for the executive, administrative or professional exemption: a salary at or above the standard level, and duties that fit one of the tests. The standard level is $684 per week, $35,568 a year, with the highly compensated employee route at $107,432 in total annual compensation. Those are the 2019 figures and they are the current operative ones: the 2024 rule that would have raised the level to $1,128 a week was vacated nationwide in November 2024, and the Department of Labor republished the 2019 regulations by technical amendment announced in May 2026 (verified on dol.gov, July 2026). But the salary test is where people stop and the duties test is where they lose. 29 CFR 541.3(a) states that the exemptions do not apply to manual laborers or other blue-collar workers who perform work involving repetitive operations with their hands, physical skill and energy, non-management production, maintenance and construction workers are non-exempt however they are paid. Putting a technician on salary does not make the technician exempt. The builder defaults field roles to non-exempt and warns you on the document if you override it.
By naming the jurisdiction and the tier, not by writing "must be licensed". Plumbing licensing is state law and often city law on top of it: the tiers (apprentice, journeyman, master), the on-the-job hour requirements, the examination, the continuing education and the reciprocity between states are all different, and a handful of states leave licensing entirely to local jurisdictions. "Journeyman plumbing license in [state], or eligible by reciprocity" is a requirement a candidate can act on and a recruiter can screen against. "Licensed plumber required" is not. The builder leaves the jurisdiction as a fill-in field for exactly this reason, and adds the specialty certifications where they apply, backflow prevention assembly tester for anyone testing assemblies, ASSE 6010 medical gas installer for healthcare work.
It is a licensing distinction, not a seniority one, and conflating them causes real problems. An apprentice is on a track: registered where the state requires registration, working under a licensed journeyman at a supervision ratio the jurisdiction sets, and accumulating documented hours toward licensure. Those hours only count when the paperwork is right, so the description should say the position works under direct supervision and logs hours. A helper performs no work requiring a license at all, material handling, site preparation, clean-up, holding and positioning, and needs no registration. Writing a helper description that lists licensed work is how a company ends up with unlicensed work performed on a permit.
It depends entirely on where you post it, which is why the builder asks for the posting location rather than asserting a rule. There is no federal pay-range posting requirement. A growing group of states require a good-faith range in the posting, California, Colorado, Hawaii, Illinois, Maryland, Massachusetts, Minnesota, New Jersey, New York, Vermont and Washington among them, and others require disclosure on request or before an offer. New York goes further and requires the job description itself in the posting for employers with four or more employees. Remote roles are usually judged by where the work could be performed, so a multi-state posting generally has to meet the strictest applicable rule. Check the states you are actually posting into before you rely on any list, this one included.
No federal law dictates specific wording for an EEO statement in a job description, so treat the pre-filled statement as a starting point and have counsel adapt it. The substance is that qualified applicants are considered without regard to the characteristics protected by Title VII, the ADA, the ADEA, GINA, USERRA and the applicable state and local laws, several of which protect characteristics federal law does not. Federal contractors should note that the landscape moved: Executive Order 11246 was revoked in January 2025 and its implementing regulations rescinded, while Section 503 of the Rehabilitation Act and VEVRAA obligations remain in force. If you are a federal contractor, confirm your current obligations rather than reusing a tagline written for the old regime.
No. A job description usually becomes the posting and then the application, and all three of those questions cause problems. The EEOC states that the ADEA does not flatly prohibit asking an applicant’s age or date of birth, but that such requests "will be closely scrutinised to make sure that the inquiry was made for a lawful purpose", and a graduation year is an age question with a different label. Salary history is banned outright by a large number of states and cities, and since the bans are not uniform the safe operating rule is simply not to ask anywhere. None of these fields tell you whether the person can perform the essential functions, which is the only thing the description is for.
No. This is a template and a set of prompts built from published sources, the ADA regulations at 29 CFR 1630, the FLSA regulations and salary levels published by the Department of Labor, EPA Section 608 certification requirements, and state pay transparency law. Every export carries a disclaimer saying the employer must adapt the document to the actual job and have it reviewed by qualified counsel. Where a rule varies by state, licensing, pay range posting, salary history, the builder asks you rather than printing a national claim, because there is no national answer to give.
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