HVAC Timesheet Template

Build and download a free HVAC timesheet — log regular and overtime hours by day with job codes, set the pay rate, and let the sheet total regular pay, overtime pay, and total pay. Employee and supervisor sign-off, with PDF, Excel, or Word export.

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HVAC timesheet

Log a crew member’s week — regular and overtime hours per day against a job code — and export a signed timesheet that totals hours and pay.

Timesheet

HVAC · Weekly hours

Timesheet #

Week starting

Pay rate

$/hr

OT multiplier

×

Employee

Role

Employee IDoptional

Employer (your company)

Phone

License #optional

Weekly hours

5 days worked
Monday09/07/20268 hrs

Regular hrs

hrs

Overtime hrs

hrs

Job code

Notesoptional

Tuesday09/08/20268 hrs

Regular hrs

hrs

Overtime hrs

hrs

Job code

Notesoptional

Wednesday09/09/202610 hrs+2 hrs OT

Regular hrs

hrs

Overtime hrs

hrs

Job code

Notesoptional

Thursday09/10/20268 hrs

Regular hrs

hrs

Overtime hrs

hrs

Job code

Notesoptional

Friday09/11/20268 hrs

Regular hrs

hrs

Overtime hrs

hrs

Job code

Notesoptional

Saturday09/12/2026—

Regular hrs

hrs

Overtime hrs

hrs

Job code

Notesoptional

Sunday09/13/2026—

Regular hrs

hrs

Overtime hrs

hrs

Job code

Notesoptional

Regular pay (40 hrs)$1,280.00
Overtime pay (2 hrs)$96.00

Total hours

42 hrs

Total pay

$1,376.00

Employee signature

Print name

—

Date

Supervisor signature

Print name

—

Date

Customize:

Download your timesheet:

What's included

  • Company block and employee name, role, and ID
  • Timesheet number and week-starting date
  • A row per day with regular hours, OT hours, job code, and notes
  • Pay rate and overtime multiplier
  • Auto-calculated regular pay, overtime pay, and total pay
  • Live total hours and days worked
  • Add rows for split weeks — up to 14
  • Employee and supervisor signature blocks with dates
  • Company logo upload and free-form notes
  • Export to PDF, Excel (.xlsx), or Word (.docx)

How to use this template

  1. 1

    Set up the week

    Add your company, the hvac employee, the week-starting date, their pay rate, and your overtime multiplier.

  2. 2

    Log hours by day

    Enter regular and overtime hours for each day with a job code so hours tie back to the right work. Add rows for split weeks if you need them.

  3. 3

    Check the totals

    Regular pay, overtime pay, and total pay calculate automatically from the hours and rate, so payroll math is done before anyone signs.

  4. 4

    Sign and submit

    The employee and supervisor sign off, then export a clean PDF, Excel, or Word file for payroll and your records.

Why HVAC companies need a real timesheet

HVAC crews split time across installs, service calls, and drive time, and scribbled hours on a truck seat cost you twice — once in payroll errors and again in job costs you can never reconstruct. A structured timesheet captures hours by day and job so the numbers are right the first time.

It also makes overtime clean. Enter the rate and multiplier once and the sheet computes regular pay, overtime pay, and the total — no mental math, no disputes on payday. The employee and supervisor both sign, so approvals are on record.

Use this free HVAC timesheet to standardize how your crew reports hours. Pair it with CloseCrew so Larry, your AI receptionist, answers every call and books the work while your techs stay on the tools.

Related templates

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Timesheet Template FAQs

What should a HVAC timesheet include?

At minimum: the employee, the week, regular and overtime hours per day, the job or code the hours were worked on, the pay rate, and a signature from both the hvac tech and their supervisor. This template captures all of it and totals the pay for you.

Overtime hours are paid at your pay rate multiplied by the overtime multiplier — commonly 1.5× for hours over 40 in a week. Enter the multiplier once and the sheet computes overtime pay and total pay automatically. Always follow your state and federal overtime rules.

Job codes tie labor hours to specific work, which is how you learn what jobs actually cost and price the next one better. It also makes job costing and payroll allocation far easier for the office.

A signed timesheet protects everyone — it confirms the hours are accurate and approved before payroll runs. This template has separate employee and supervisor signature blocks with dates for a clean approval trail.

Yes. Build and download it free as a PDF, Excel, or Word file — no login. Customize the pay rate, overtime multiplier, and job codes for your hvac crew.

Accurate hours mean accurate job costs. CloseCrew keeps your crew booked.

We will run your numbers on the call and tell you if the maths does not work for a shop your size. That happens, and it is a cheaper conversation than finding out three months in.

Get a demo