Build and download a free HVAC flat-rate price book — group your common repairs by category, set a flat price per task, and give every tech one consistent menu to quote from. Live price ranges and PDF, Excel, or Word export.
Build a flat-rate price book your techs can show at the door — grouped repair menus with upfront, parts-and-labor-included pricing.
HVAC · Price menu
Price book name
Effective date
Prepared byoptional
Labor rateoptional
Provider (your company)
Phone
Emailoptional
License #optional
Categories
4
Repairs
16
Price range
$29.00 – $649.00
Price menu
Price book terms
Download your price book:
Add your company, a price book name, the effective date, and your standard hvac labor rate so every quote traces back to the same numbers.
Group repairs the way your techs think — diagnostics, common repairs, installs, maintenance. Rename or add categories to match your shop.
Add each common repair with a short task code, a clear description, and a single flat price that already includes parts and labor. The range per category updates as you go.
Add your terms in the footnote, then export a clean PDF for the truck, an Excel sheet to maintain, or a Word file to edit — so every tech quotes the same price.
On an HVAC call, hourly billing works against you: the customer watches the clock, your best techs get punished for being fast, and two technicians quote the same capacitor swap two different ways. Flat-rate pricing fixes all of it — one price per repair, parts and labor included, quoted the same by everyone on the truck.
A price book is the tool that makes it real. Build your common repairs once — diagnostics, cooling, heating, maintenance — attach a flat price to each, and your team stops guessing. Customers approve faster because they know the number before you start, and your margin is protected on the jobs that run long.
Use this free HVAC flat-rate price book to standardize pricing across your shop. Pair it with CloseCrew so Larry, your AI receptionist, answers every call and books the job while your techs quote from one consistent menu.
More free downloads for your HVAC template library.
Bill customers with line items, tax, and payment terms built for HVAC jobs.
Flat-rate pricing means charging one fixed, upfront price per repair — parts and labor bundled — instead of billing by the hour. The hvac tech looks the repair up in a price book and quotes the customer the same number every time, no matter how long the job takes.
Customers get a firm price before you start, which removes the anxiety of a ticking clock and reduces disputes. Your fast techs are not penalized for being efficient, and every member of your team quotes the same job the same way. It also protects your margin on repairs that turn out to be harder than expected.
Start from your fully-burdened hourly rate (labor cost + overhead + target margin), estimate the average time the repair takes, add the marked-up part cost, and round to a clean price. Build the number once, put it in this price book, and reuse it — so pricing is consistent instead of guessed on the truck.
Many shops present the menu so the customer sees the price is standard, not made up on the spot — it builds trust. Others keep it as an internal reference the tech quotes from. Either works; this template exports a clean version you can hand over or keep in the office.
Yes. Build and download it free as a PDF, Excel, or Word file — no login. Customize the categories, task codes, and prices for your hvac business and update it whenever your costs change.
